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Record-Keeping in AML: Why it Matters and How to Do it Right


Anti-money laundering (AML) regulations require financial institutions to keep detailed records of their transactions and activities. The purpose of record-keeping in AML is to help detect and prevent illicit activities such as money laundering, terrorist financing, and other financial crimes. In this article, we'll explore what records financial institutions need to keep, how long they need to keep them, and why record-keeping is so important.


What do we keep records for?


There are several types of records that financial institutions need to keep for AML purposes:


Customer Due Diligence (CDD) Records: Financial institutions need to verify the identity of their customers and beneficial owners, and perform customer due diligence. They need to keep records of this process, including copies of identification documents, for at least five years after the termination of the business relationship with the customer.


Transaction Records: Financial institutions need to keep a record of all customer transactions and activities, including the amounts and parties involved. These records should be kept for at least five years after the completion of the transaction or activity.


Suspicious Activity Reports (SARs): Financial institutions need to keep records of any suspicious transactions or activities that they identify, as well as records of any SAR filings. These records should be kept for at least five years after the filing date.


AML Training Records: Financial institutions need to keep records of the AML training provided to their employees, including the content of the training and the date it was provided.


AML Program Testing and Results Records: Financial institutions need to keep records of any testing or review of their AML program and the results of these tests.


AML Investigations Records: Financial institutions need to keep records of any AML-related investigations, including the nature of the investigation, the parties involved, and the outcome.


How long do we keep the above records?


The length of time financial institutions need to keep their records can vary depending on the jurisdiction and the type of record. However, in general, financial institutions need to keep their records for at least five years. Records related to customer due diligence, transactions and activities, and SAR filings should be kept for at least five years after the termination of the business relationship with the customer, the completion of the transaction or activity, or the filing date, respectively.


It's important for financial institutions to have clear policies and procedures for record retention that comply with applicable regulations and best practices. This ensures that the records are accurate, complete, and available for review by regulators and law enforcement agencies when needed.


Why is record-keeping so important?


Record-keeping is critical for compliance with AML regulations and detection and prevention of illicit activities. Proper record-keeping helps financial institutions maintain transparency and accountability. Effective record-keeping helps facilitate investigations and provides evidence in case of suspected illegal activities. Without proper records, financial institutions may not be able to detect suspicious activities or properly investigate and report them. Failure to maintain accurate and complete records can result in penalties, fines, reputational damage, and loss of customer trust. Good record-keeping practices are essential for maintaining the integrity of the financial system.


What if my organization does not keep adequate records?


Failure to keep adequate records can result in penalties, fines, and reputational damage. Inadequate record-keeping can also result in the inability to identify and prevent suspicious activities, increasing the risk of money laundering and terrorist financing. It's important for organizations to establish and implement clear policies and procedures for record-keeping to ensure compliance with applicable regulations and best practices. Regular training and auditing of record-keeping practices can help ensure the effectiveness and accuracy of the system.


In conclusion, record-keeping is an essential aspect of AML compliance. About Flaminem

Flaminem is a software company, which offers a cloud-based platform to digitize the KYC processes of your customers and / or suppliers.

Website : www.flaminem.com

Contact us: contact@flaminem.com

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